How CandWAG Handles Personal Information

What We Store

For membership administration we may store names, addresses, email addresses, telephone numbers, membership status, payment/renewal records, application/visit notes, emergency contact details where provided, and communication preferences.

Why We Store It

We use this information to manage membership, renewals, visit enquiries, group communications, programme administration, and artist bookings. We only use the information for CandWAG purposes.

Who Can Access It

The private membership database is restricted to the CandWAG admin account and the Membership Secretary account. It is not visible on the public website.

Sharing Information

We do not sell personal information or pass it to outside bodies for marketing. We may share limited contact details within the group only where a member has agreed or where it is needed for normal group administration.

November 2026 Exhibition Entries

The form is for CandWAG members entering the exhibition. We collect your name and email, artwork details, sale prices, chosen payment method, and any optional payment reference or note. We use these details to organise your entry, contact you about it, calculate the fee and keep the exhibition records. The form does not take payment or confirm that payment has been received.

Our lawful basis is legitimate interests: CandWAG needs these details to run the exhibition for members. Access is limited to the exhibition organisers. Entry details are not added to the public mailing list or used for marketing.

Entries are kept in CandWAG's private records using Cloudflare and an email containing the entry is sent to Magdalena through CandWAG's Gmail using Google. We keep the details while they are needed for the exhibition and related administration, then remove details the group no longer needs. For a question or to object to this use, email magdalena.wolyniec@gmail.com.

Corrections And Deletion

Members can ask for their details to be corrected, updated, or removed where the group no longer needs to keep them. Some basic financial or administration records may need to be retained for normal record keeping.

Contact

To ask about your personal information, contact the Membership Secretary at rochellemarion@outlook.com.